Co-op Management Services in Vancouver and the Lower Mainland

Regardless of the current state of your housing co-operative, Ascent Real Estate Management Corporation can serve as the catalyst for improving its overall efficiency. Good governance, fresh ideas, and strong leadership go a long way towards sustaining the long-term success of your operation. Our team provides a range of services designed to improve your co-op’s management. Maintain all aspects of your property including the administrative paperwork and financial obligations in a better way. We tailor our skills to match your community’s specific needs. If you require reliable co-op management at your Greater Vancouver location, our team is standing by ready to help. Simply request a quote or contact our office today.

Looking for Co-Op Services?

Our co-op services include:

• Financial operations
• Meetings and minutes
• Tasks and trades
• Communications
• Emergency response

We are experienced with all of the following:

• Building envelope repair project administration (including tracking of taxes for rebate application purposes)
• Annual income testing
• Annual project data report completion
• Share purchase loan administration
• Consumer Price Index calculations on share refunds
• Preparing property tax assessment forms
• Applications for and dispersing of Home Owner Grants

Financial Operations

We perform the following for Lower Mainland clients:

• All financial operations are conducted in accordance with the Real Estate Services Act and Operating Agreements
• Opening and maintaining all necessary trust bank accounts. Each co-op has independent bank accounts
• Negotiating discounts and favorable rates to optimize interest with financial institutions including term deposits and operating accounts
• Billing, collecting and depositing co-op income; including monthly housing charges, assessments, fines and miscellaneous charges
• Providing preauthorization payment option to co-op members
• Special accounts receivable collections; such as arrears, billings, termination, eviction administration and initiate legal action, as required
• Receiving, coding, approving and paying expenses as authorized
• Preparing and providing financial statements in a timely manner. Full statements include detailed general ledger, aged accounts receivable, bank reconciliation including bank statements
• Providing copies of paid invoices as requested
• Assisting co-op boards with annual budgeting, long-term planning and replacement reserve fund requirements
• Arranging audits
• Providing payroll as required
• Reconciling share refunds as required

Meetings and Minutes

• Preparing agendas, statements, documents, and reports as necessary and distributing them in advance
• Organizing and attending board and general meetings in accordance with service agreement
• Facilitating board and general meetings as required
• Providing knowledge and experience to board members
• Providing minute drafts to boards within 48 hours as required
• Providing minutes for distribution within one week
• Preparing and distributing general meeting documents in accordance with the Cooperative Association Act
• Preparing general meeting registration documents, including registration list and ballots

Tasks and Trades

We complete all tasks and directives in a timely manner.

• Arranging competitive property maintenance, repairs and contracts as authorized
• Providing available bulk purchasing discounts and services
• Insurance: Ascent Real Estate Management Corporation has a unique Master Insurance Program. 
• Economies of scale provide a significant premium discount while providing an excellent independently drafted coverage specification
• Paying trades in a timely manner

Communications

• Responding to phone, fax, email and correspondence in a timely manner; normally same day or within 24 hours
• Providing advice to directors at meetings, as required; such as industry operational, administrative accepted practices and regulations
• Providing documents and records
• Communicating and corresponding with client employees and trades
• Receiving and acknowledging correspondence
• Placing correspondence on meeting agenda
• Providing rule violation correspondence and follow up

Emergency Response

• Providing a 24-hour emergency answering/responding service
• We record and act on various types of emergencies that may be unique to each co-op
• Emergency responses are reported to and followed up by the Co-Op Manager